Getting Started – Animal Research

Animals are delivered on Tuesdays. Requests must be made by 2 PM on Mondays in order for animals to arrive the following Tuesday. (Early orders are encouraged!)

1) Submit a requisition or request to your administrator.

2) The administrator must route the requisition to me for approval. Purchasing requires the LAR facility manager's approval to authorize a live animal order. This step verifies the request against an approved IACUC protocol.

3) The LAR facility manager sends the requisition on to purchasing and your animals will arrive on the Tuesday you selected.

Your admin will need to know:

• Protocol number
• Type of animal, age, sex, number of animals
• Location to deliver (Syracuse University, Life Science Complex, 107 College Place, Research Integrity, Room 017, Syracuse, NY 13244)
• Date of arrival (must be a Tuesday)
• Suggested Vendor
• Notes: Animals are not to be removed from truck until LAR staff meet the driver 315-443-4544

Include any special LAR instructions such as housing. (single or co-housed)

• Animal Order submission deadline – Monday at 2pm for delivery the following week.
• IACUC protocol or FCR deadline – 4 weeks before the meeting you want your submission reviewed.
• How do I remove someone from my protocol when they leave the lab? You do not need to remove them. However, you need to email lar@syr.edu to alert LAR. LAR will then remove that individual’s swipe access and stop tracking annual health form renewal and 3 year CITI renewal.
• SAC tagging – You will stop paying for a SAC tagging on the following day. Tag (red circle) must include SAC/Date/Initials.
• What are the guidelines for using non-pharmaceutical grade drugs?
  • OLAW and USDA guidance link
  • The FDA (Food and Drug Administration) maintains a database of approved commercial formulations for FDA approved human drugs (Orange Book) and veterinary drugs (Green Book).
  • OLAW webinar: Regulatory Considerations for Using Pharmaceutical Products in Research Involving Laboratory Animals – June 4, 2015

Instructions for obtaining animal facility access:

Step 1

• Submit medical evaluation form. Do this ASAP! The submission address can be found at the end of the form.  Allow for 1-2 weeks. *Sign the form*

SU Student and NON-Student forms found on the Forms Webpage

• PI must amend protocol to include a new lab member. Allow for 1-2 weeks for approval.

IACUC Protocol Amendment Form found on the Forms Webpage

Step 2

• Mandatory training

CITI Training  –  Click the link and register. Additional Instructions. Allow for about 4 hours. Follow the Course Enrollment Dialogue, choose Lab Animal Research. *must be completed before beginning work on protocol.

You MUST complete:

1. The “Working with the Syracuse University IACUC Course” is required if you plan to use laboratory animals in your work or plan to supervise such work. *This will show up as Investigators, Staff & Students on your completion report.
2. The basic course for any species you work with for the protocol(s)
3. +/- At Syracuse University I am involved in studies that have the potential to cause “more than momentary pain and distress” in mice or rats. This course describes post procedure methods to reduce pain and distress in rodents. *ASK YOUR PI- It is require for protocols that are USDA Category D or E.

Step 3 (Rodent Facilities Only)

• After approval of amendment, receiving an approved medical evaluation AND completing CITI, email lar@syr.edu and request an Orientation.
• Be sure to include: Trainee’s name, lab and email address

IACUC Training Documentation Form[WORD] – Each lab member on the protocol must have a copy of this living document maintained in the lab. The Attending Veterinarian, IACUC administrator, IACUC semi-annual inspectors and/or regulatory bodies (EX: USDA, State, Federal, AAALAC) may ask to see the documents to verify that training records are up-to-date.

Common hold-ups

1. Medical evaluation not submitted
2. Medical evaluation not sent to the correct location
3. Medical evaluation not signed

*SU students send the form via email (hmazzoni@syr.edu) or Intercampus mail (orange mailboxes), or drop off to: Hannah Mazzoni, Health Services, Barnes Center at The Arch Health 150 Sims Drive, Suite 201..

*Non-SU Students (Faculty, Staff, Non-Student Research Assistants, Visiting Students) Follow submission instructions on the form.

ORIP requires that all requisitions for purchasing live animals be approved by the Lab Animal Facility Manager/IACUC Administrator. The order is reviewed to ensure the requested animals are covered under an approved, active IACUC protocol and that housing space and supplies are available for the care of the animals before they are ordered.  Requests to purchase animals should be accompanied by the corresponding IACUC number.

Researchers are not authorized to initiate animal orders without prior communication with the Lab Animal Facility Manager/IACUC Administrator.

Procedure:

1. A PI or lab manager must submit the order to their department administrator by Monday prior to the date needed. Some labs use Quartzy.
2. The form must include:
   1. Protocol #
   2. Type of animal
   3. Sex
   4. Quantity
   5. Catalog #
   6. Age or weight or any special requirements
   7. Vendor name
   8. Date needed by (Tuesdays only)
   9. Food/Room #/Housing requirements

Biology order form: animal order form 2016[EXCEL]